Finance Settings

It is necessary to set-up Finance Settings, once you want to use Estimates, Invoices or Orders.

Set-up Journals

Options & Tools > Finance > Journals
Add all journals that are necessary, minimal supported set is:

• Issued Invoice
• Received Order
• Received Invoice
• Issued Order
• Estimate

Set-up Invoice States

It is necessary to set-up at least one state per the Invoice Document.

Estimate States

For Estimates, set-up at least:

• Issued
• For Approval
• Approved
• Dispproval
• Billed
• Approved by client

Set properly Status priorities 0 .. 100 to sort workflow order of states.
After Estimate has been converted into Project Budget, the status is automatically switched to fixed status Billed.

Invoice States

For invoices, set-up at least the following states:

• Issued
• For Approval
• Approved
• Paid
• Partially Paid
• Cancelled

Please note that Cancelled state does not have any effect in system's calculations of total invoicing. Should be considered for future development.

Finance Settings

• Set home currency.
• Set-up Billing period.

Go to Options & Tools > Finance > Settings

Set-up Exchange Rates

If you use foreign currencies, it is necessary to set-up Exchange rates at least once at the beginning of the period. Exchange rates are used, when calculating foreign-currency sales opportunity items & billing items for Financial Reporting purpose.

Check provider information

See if all information you need (provider's name, address, registration number, VAT number, bank account, etc.) is entered at provider's contact. This information is necessary to properly issue new invoice / estimate.

Set-Up Items/Products

You should be able to create new products/items. Check that you can define Item Type (ie Product, Service, ...) and that you can create new item. If not, then you should check product/item settings in Win client.